Relocating an office can be an exciting experience for anyone, even when it’s not their first time. However, it would help if you didn’t let the joy distract you from seeing how much preparation you must make. Whether you’re renovating your current space or shifting to a new one, there are a few tips to guide you through.
Check out these essential ideas for moving an office.
Plan Your Move Ahead
First, plan your move, no matter how insignificant it appears. Establish an extensive strategy that incorporates deadlines and other crucial milestones. To spare enough time for preparations, it would help if you started planning three months before the actual move. This is the right time to scrutinize the various parties involved.
Visit Your Soon-To-Be Office
If it’s a relocation, it’s advisable to visit your new office before your shift. Before you say goodbye to your current space, this helps you understand a few things about the updated location. These include security, space, cost, and other personal preferences. Maybe the office is not as strategically located as you thought. You may also discover many positive and negative things about it and make a more informed decision.
Set a Budget
The third step is to make a budget for relocation. A standard office move usually involves costs such as transportation, movers, packing and unpacking, cleaning, supplies, insurance, and storage. You should evaluate your expenses to determine your costs throughout the entire process.
Provide an approximation for each and confirm with the specific individuals for clarification. Budgeting helps you know which costs can be cut down. You don’t want to be frustrated soon after settling into your new office.
Invest in Portable Storage Containers
Portable storage containers work well if you need storage for office items. Short—and long-term storage services can be ideal for heavy equipment or furniture you intend to move later.
Depending on the type and size of the item stored, the cost is quite affordable. Portable storage containers ensure maximum security for your precious office essentials instead of leaving them behind with a colleague.
Find a Professional Mover
You can always trust the professionals, especially when moving an office, and the best movers in London, Ontario can ensure a smooth and efficient relocation. Many have testified of frustration and regret for hiring inexperienced people to help them with this process.
A professional knows how to maneuver through the journey in a way that saves time, keeps your items safe, and gives value for money back. Still, it would help if you scrutinized several movers to determine the best by examining reviews and asking for recommendations.
Get Commercial Cleaning Services
Many offices usually require their tenants to clean before moving. Even if not asked, rewarding a space that has served you well with piles of dust, dirt, and papers would be inappropriate.
Understandably, you’re so occupied with other businesses that you may not clean it yourself. That’s where commercial cleaners come in to give the office a shiny look as you share your last memories. They’re affordable, fast, and can also help with decluttering services.
Communicate with the Concerned Departments
Nothing can ruin your move faster than realizing you have many people you have not talked to about it. Communicating at the last minute would still be an option but unpleasant as it doesn’t offer discussion time.
Therefore, you should talk to the concerned parties a few months before moving. These include the landlord (property management), employees, immediate family, moving companies, utility companies, and financial institutions.
Update Your Address
Your office address is crucial when planning a move. You should immediately change your address once you’ve settled in and relocated successfully.
The primary services to consider are the bank, school, local postal service, utility services, government essentials, insurance companies, healthcare providers, work, and online retailers. You can also update your address if you offer certain services in a town.
Celebrate Yourself
At this point, you have no choice but to throw yourself a party to honour your dedication throughout the move. Truthfully, this can be a demanding experience, and you should not recognize how hard you worked.
If not a party, consider treating yourself (nice meal, spa, vacation), upgrading a few office components, gifting yourself, or sharing your journey to encourage others. You may need some time off to re-energize.
And just like that, you have successfully moved into an office! Adhering to the above ideas eliminates any potential struggles along the way. Do not hesitate to delegate responsibilities to other staff members.
